Saved by an add-on tool

December 1, 2009 by Kendra Von Achen.

Today I had the pleasure of getting stuck by Outlook’s limitations for exporting contact data.  Luckily, I enjoy a challenge, and sought help on the Internet.  I did a search for tools that would help me export all contact fields from Outlook to Excel.  After several different keyword attempts, I stumbled across a forum that had someone providing links to two tools to help with this task.  The first one (which is also free) gave me EXACTLY what I was looking for, so I thought I’d share it with you, in case you face the same issue.

 CodeTwo Outlook Export will allow you to select any Outlook folder on your computer and then select the fields you would like to have exported (in the order you want them exported in).  The export can be done for Contacts, Calendar, Email, Posts, Tasks, Journal, and Notes.  All of this for free!  Sound too good to be true?  I thought so!  But it’s not.  I tested it on a sample set of my data prior to using it on my client’s data, and it worked exactly as I hoped it would.

The program simply lives in Outlook as a button on your toolbar.  When you’re in the folder you want exported, simply click the button, choose where to save the file, the type of file to save, and the fields you want exported, and you’re done.

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